The Writing Clubroom — Privacy Policy
Last updated: November 2025
This Privacy Policy explains how we collect, use, and protect your personal information.
The Writing Clubroom is committed to handling your data with openness, care, and respect.
- What Information We Collect
We collect:
- Your name and email when you register
- Payment information (handled by PayPal/Stripe — we never see your card details)
- Messages you send to us
- Writing you submit for competitions or group activities
- Basic website analytics (e.g., page visits)
We do not collect unnecessary or sensitive personal data.
- How We Use Your Information
We use your information to:
- create and manage your membership
- provide access to courses and resources
- send essential updates about the community
- administer competitions
- improve the website and member experience
- respond to questions or support requests
We do not sell your information to anyone.
- Legal Basis for Processing
Under UK GDPR, we process your data based on:
- Contract (providing membership services)
- Consent (e.g., when you subscribe to optional emails)
- Legitimate interests (running and improving a creative community)
- Sharing Your Information
We only share data with trusted third-party services needed to run the community, such as:
- website hosting providers
- PayPal or Stripe for payments
- email delivery services
These providers comply with data protection standards.
We do not sell, rent, or trade your data.
- Cookies
The Writing Clubroom uses basic cookies for:
- website functionality
- security
- analytics (non-identifying)
You can control cookies through your browser settings.
- Data Retention
We keep your information only as long as necessary for:
- your membership
- community administration
- legal obligations
You may request deletion of your data at any time.
- Your Rights
You have the right to:
- access your data
- correct or update it
- request deletion
- withdraw consent
- request a copy of your data
Contact: info@thewritingclubroom.co.uk
- Security
We take reasonable steps to keep your data secure, using recognised hosting, encrypted payment
processors, and controlled access.
- Changes to This Policy
We may update this Privacy Policy as the community grows. Updates will be posted on the website.